Apr 26 2017

Church Council April Minutes

Church Council

April 4, 2017

Dee Halzack, Tim O’Hara, Leslie Yauckoes, Rosemary McMulling, Dave Kaffine, Dolores H_W, Aggie Brenn

  1. Chalice lighting

From “Lifting Our Voices”

  1. Mini-lesson on Canvass- Joan Keane

72 house holds have pledged – 41%

4 pledged without a request sent to them

There were 175 mailings. As of April 2nd $168,287 – 64% of goal

Average pledge has increase 3.1% over last year

If those who haven’t pledged increase by same – we’ll   $3200 short of goal.The budget is 6% greater than last year.

The Canvas committee is in the process of sending out thank you notes

There is a progress chart on bulletin board in vestry on % of participation

  1. Faith in Action Grants

STEM laboratory for CADSTI-NE – request $500- submitted by Aggie Brennan

RM moved to approve. DK seconded. The request was approved

  1. Committee Fair for April 9th

LY- went through the placards to put on the tables. She will give them to people the day of the fair

Some committees don’t participate in church council. LY used committees that have line items in the budget. How can the committees that don’t have a budget line be included in the Committee Fair (ie: coffee hour). It is a little too late to include them this year, but we can invite them in the future. Leslie will send out a notice to the rest of Church Council reminding them about the fair

Young Adults don’t need a table – they will mingle, they will be promoting the Seder scheduled for that evening.

Tables for:

Welcoming Congregation

Worship

Women’s Alliance

Music Committee

CFAM

Grounds

Membership

RE Council

Canvass

IT – 1/2 a table, usher sign up and there will be room for another small display

Display, snack

Tim and Aggie will make coffee

Dee counted the tables

13 6 foot tables

3 8 foot tables

1 5 foot table

The tables will be set up long way, Church council will also do the clean upLY will reach out to Caring Connection, etc. for fair

An announcement will be made at the start of the service to remind people about the fair.

  1. Future role of Church Council Discussion

Refer to packet headed “CommitteeGroup Description” for Church Council

How do we see ourselves, expand? Contract? Do we need to meet once a month.

Tim – once a month is good, especially due to FIA grants.

Rosemary – because it is only one hour, once a month is fine.Church council as a vehicle of getting new people involved – the Committee fair addresses this.

Dee: when welcoming committee started – didn’t know about Church Council (CC) for a while. She and the other co-chair need guidance on how to run their committee. The would have appreciated being guidance from CC.

Next month, Leslie would like to have someone from the Department of the interior for the mini-lesson. Good timing – since a lot of things will be moved around during construction.

Alleviate/coordinate duplicate efforts. CC is the forum where this can be ironed out.

It was agreed that the CC description needs to be updated and distributed at the first meeting at the start of the church year.

Next meeting – talk about how to update, how can we get more members (other committees). Why would a committee like to participate in CC? Potentially put updated document on the website.

Dave – CC can be used to brainstorm solutions. Sometimes if a committee has an issue, they bring it to CC for advice on how to handle it.

  1. Other business

RE coordinator resigned. Dolores will speak to RE council about how to proceed next. No general announcement will be made.

Performance evaluations will be sent out soon. No changes to evaluations system

Franz Janssen will be taking over as Table of Plenty lead, starting in June

Community table is in need of a new cook. Someone other than Tim needs to learn the recipe

  1. Calendar Items

May 6th – May breakfast

April 21st – Park clean up

May 20th- concert, conficts with Welcoming Committee movie night.

April 16th- Egg hunt after the service

May 21st – Special Congregational meeting

Meeting adjourned.

 

Submitted by Aggie Brennan

Standing Committee

The Standing Committee is the Church's governing board. The Standing Committee works to ensure the vitality of our community of faith. There are 10 members of the Standing Committee – nine voting members elected by the congregation and the minister, who is a non-voting member of the Committee. Standing Committee members serve a 3 year term.

The Standing Committee meets on the second Tuesday of the month at 7:00pm. Time is set aside at the beginning of every SC meeting as an open forum for members to bring forward any issues they would like to discuss.

The Standing Committee is responsible for the health and well being of First Parish. This includes maintaining communication among members and committees, managing Church property, and planning for the Church's short and long-term future. And of course members of the Standing Committee develop and manage the budget approved by the Congregation at the annual meeting.
The Human Resources Committee is a sub-committee of the Standing Committee.