May 03 2016

2016 May Church Council – Annual Reports

Tuesday, May 3, 7pm Alliance Parlor

Agenda

  1. Chalice Lighting (5 min)
  2. Annual Report Guidance (15 min)
  3. Church Calendar (5 min)
  4. FIA Grants (10 min)
    1. Temple Emmanuel of Merrimack Valley
    2. Young Achiever’s Math and Science Pilot school in Mattapan
  5. Committee Reports (15 min)
    1. Grounds – Signs about cleaning up after walking your dog on Church property. Simple but to the point seem to be needed without being offensive.
    2. May Breakfast – Setup/clean up volunteers needed

 

Annual Report Guidelines

These guidelines are from Cindy, who compiles the little reports from each committee into the annual report.

Annual Report Guidelines (pdf)

 

Faith in Action Grant Action

September – none

October – $750

November – None

December – $1000

Remaining Unspent as of 12/31/2015 – $6,088.09

 

Committee Reports

Grounds is in full swing!. New Composter is up and running. Justine’s shrub has been planted in front of the Sancutary.  We have seed sliced our lawn and are fertilizing too. We are in full cleanup mode and planting. Westford St. and as much of the front walk as we have time to get to, will be spiffy. We can use watering help in the evenings for the lawn. Help is needed for the lawn mowing season. Anyone who is available this Sunday afternoon May 1st, and can help during the day May 2nd, 3rd and 4th for grounds is welcomed with open arms!

The Sabbatical Committee held its final meeting On Sunday, May 1st.  Ellen shared a summary of her experiences on sabbatical.  We reviewed the sabbatical survey that 54 members and friends of First Parish completed.  The results were favorable to how the sabbatical was handled and how the church functioned in Ellen’s absence.   A report for the annual meeting will be submitted.

The Music committee voted the buy a new damp chaser for the piano in the sanctuary.  The damp chaser keeps the piano in tune and the pads from drying out.  The one that is in place now is rusting and leaking.  The cost is $550, which we have available in the music budget.  Steve will have it installed by the end of this fiscal year.  The music committee will be helping out with the May 21st concert.  We will collect the donations and help with serving and clean up for the reception afterward.
The RE Council has meet twice since the last Church Council meeting. We had one meeting to discuss changes to the program next year.
The second meeting was to discuss the upcoming RE Family potluck on May 21st, starting at 5pm, preceding Steve’s concert. There will be babysitting provided for both events. Additionally, we discussed May 22nd, where we will be hosting our Teacher Appreciation breakfast, leading the Milestone Intergenerational Sunday service, and hosting Social Hour after the service.
The Young Adults hosted the Canvass Success Luncheon as well as a Seder this past month. We are planning on meeting at some point in May, when schedules allow.
Women’s Alliance is planning on attending Steve’s concert as a group, with a social beforehand. Other events as still up in the air due to recent changes in our membership.
May Breakfast preparations are going well. We currently have enough volunteers for the actual breakfast. I could always use more volunteers to help with set-up and clean-up.
Parish Affairs:  I’m hoping to do a simple coffee hour with compostable cups and just drinks this Sunday, two other openings left, so there has been a pretty good response.
Usher committee is going well—I finally went back on the website to edit an usher assignment and to prove I could still do it.  I think it is helpful to have the Usher assignments there.  Dave and I already have a volunteer usher for Tracy’s service if needed.

The Internship Committee would like to inform the congregation that we are hard at work on Justine’s midterm evaluation to the UUA Ministerial Fellowship Committee.

Thanks to everyone who volunteered their time to give feedback for inclusion in the evaluation, at this time we have obtained a sufficient number of responses and will not be performing further interviews. If you volunteered to be interviewed but were not contacted by the committee, thank you for your offer and please be aware you will have additional opportunities to provide feedback prior to Justine’s final evaluation to the UUA next year. As always, feel free to reach out directly to a member of the Internship Committee with any feedback you have on the internship so far.

We also remind the congregation that our current effort is merely Justine’s midterm evaluation, she thankfully continues onward with us through June of 2017!

The Worship Committee met last week and welcomed Rev Ellen back from Sabbatical.  We reviewed the worship schedule thru the end of the church year and are just beginning to discuss summer services.

We will be paying some attention to the outdoor signs, cleaning and replacing some lettering this spring/summer.

Standing Committee

The Standing Committee is the Church's governing board. The Standing Committee works to ensure the vitality of our community of faith. There are 10 members of the Standing Committee – nine voting members elected by the congregation and the minister, who is a non-voting member of the Committee. Standing Committee members serve a 3 year term.

The Standing Committee meets on the second Tuesday of the month at 7:00pm. Time is set aside at the beginning of every SC meeting as an open forum for members to bring forward any issues they would like to discuss.

The Standing Committee is responsible for the health and well being of First Parish. This includes maintaining communication among members and committees, managing Church property, and planning for the Church's short and long-term future. And of course members of the Standing Committee develop and manage the budget approved by the Congregation at the annual meeting.
The Human Resources Committee is a sub-committee of the Standing Committee.