Jun 15 2008

May 2008 SC-Growth & Space Task Force Minutes

Joint meeting with the Task Force on Growth and Space and the Standing Committee Approved Meeting Minutes
May 16, 2008, held at 6, Granada Drive Westford 7-9pm.

Members Present: Carla Corey, Ron Deschenes, Debra Grad, Cornelia Kirkpatrick, Johan MacKenzie and Tom Wight.

Others Present: Members of the Task Force on Growth and Space-: Brenda Rogers, Fred Kaffine, (Dave Kaffine, guest), Cyndi Bliss, Chris Sweetnam, Joan Keene.

The group reviewed the Initial Report of the task Force dated March 2008. The group discussed the work still needed to be done and came to the agreement that the work falls into 2 separate categories as outlined in the amendment below. Ideally the Task Force structure will remain the same and the new Growth Ministry will consist of representatives from as many different demographics in the church as possible. Carla Corey, Deirdre Heck and Rev Ellen will seed the Growth Ministry. Chris Sweetnam, Johan McKenzie and Cyndi Bliss will seed the Task Force. A broad description of the difference between the scope of each group is that the TF will focus on structural change, the GM will address intellectual change. We need to be very intentional about asking people to join these 2 groups. The Church Council must also be closely informed and involved about and in this work. A timeline to guide the work should be developed.

A public announcement, perhaps at the Annual Meeting in the form of a resolution should be made. It will say:

“The 2008/2009 year at First Parish will be Growth Championship Year. We will extend the remit of the Task Force on Growth and Space and establish a Growth Ministry to promote and embrace it.”

05/16/08 Amendment to the Motion establishing a Task Force on Growth and Space

The Motion Establishing a Task Force shall be amended as follows in response to recommendations and discussion at a joint meeting of the Standing Committee and the Task Force of its Initial Report dated March 2008.

A separate Growth Ministry is hereby established and seeded by members of the original Task Force and augmented by additional invested persons. The purpose of the Ministry is to enthuse, listen to/address concerns of the congregation and note functional implications of growth, including spiritual and polity issues. The Ministry shall be a separate entity from the Task Force but may overlap in its scope and work. The two groups shall coordinate and communicate recommendations for change to each other and the Standing Committee. The two groups will present recommendations to the SC by March 1st 2009.

A motion was made to accept the amendment by Cornelia and seconded by Tom and the vote was unanimous.

Additional conversation followed about how the SC can lead this work. Debra explained the steps she sees as necessary and we noted that this work is similar to the leadership required during the Welcoming Congregation Ministry period.

Standing Committees as Agents of Change

Here is the list of suggestions describing how the SC can lead the Task force, the Ministry on Growth and the congregation in embracing and adapting to the opportunities and challenges that our growth in number of members and friends presents.

• The Task force and Growth Ministry must be on every SC agenda.
• SC meeting members must attend all workshops, cottage meetings or other events addressing growth etc. as leaders and to learn.
• The SC must educate itself about possible implications of change, e.g. read the Adding Worship Services booklet and other materials etc.
• The SC should be aware of the experiences of other congregations in becoming a church with 2 services, and who implemented other changes to cope with growth so as to prepare and be responsive to issues that will arise .
• SC members should speak knowledgeably and supportively to FP members about changes that may be implemented at FP.
• The SC must determine how we will articulate to the congregation the challenges and opportunities ahead and do it often in a number of ways e.g. announcements from the pulpit, SS and Satellite.
• The Task Force and Growth Ministry need, a key sponsor to lead it successfully through the process (This is Ellen and the SC)

Chris circulated the draft Architectural Review and asked everyone to read it and give him feedback.

A booklet titled “Adding Worship Services” was also distributed and everyone is asked to read it to educate themselves on this topic.

Debra thanked everyone for their work.

The meeting was adjourned at 9:10 PM.
Submitted by Debra Grad, Chair of the Standing Committee

Standing Committee

The Standing Committee is the Church's governing board. The Standing Committee works to ensure the vitality of our community of faith. There are 10 members of the Standing Committee – nine voting members elected by the congregation and the minister, who is a non-voting member of the Committee. Standing Committee members serve a 3 year term.

The Standing Committee meets on the second Tuesday of the month at 7:00pm. Time is set aside at the beginning of every SC meeting as an open forum for members to bring forward any issues they would like to discuss.

The Standing Committee is responsible for the health and well being of First Parish. This includes maintaining communication among members and committees, managing Church property, and planning for the Church's short and long-term future. And of course members of the Standing Committee develop and manage the budget approved by the Congregation at the annual meeting.
The Human Resources Committee is a sub-committee of the Standing Committee.